Project Administrative Coordinator

Position: Project Administrative Coordinator
Location: Surrey (Port Kells)
Status: Full-time, Permanent

About Us

Canstar Restorations is a proud Canadian company that has been in operation since 1985.

We offer a friendly work environment, generous benefits including health, dental and RRSP matching as well as opportunities to grow. Full-time positions have recently become available due to growth and company expansion.


The Project Admin Coordinator’s primary responsibility is job file management and supporting with client communication (property managers, adjusters), ensuring all required reports/documents/updates as directed by the PM/Site Supervisor are delivered and KPI’s are maintained in area of responsibility

Duties and Responsibilities

  • Receive new jobs via phone and email
  • Enter new jobs into PSA Web and ensure all required job & claim details are obtained and updated in a timely manner; create subsequent phases to job
  • Maintain administrative workflow status dates & notes in PSA and XactAnalysis
  • Enter and upload required file documents into PSA and XactAnalysis as directed by PM/Site Supervisor
  • Send file documents to clients in a timely manner
  • Maintain/liaise communications with PM Team and clients
  • Liaise with Estimators on Xactimate assignments regarding cost input
  • Prepare final draft restoration invoices for approval by PM and forward to Accounting for entry and issuing to client
  • Communicate with Accounting on deductible invoicing and adjustments
  • Assist with monthly financial reporting requirements
  • Filing and file archiving
  • Provide reception relief and back up reception as required
  • Time off relief for Project Coordinator


  • 2+ years of experience in an administrative or assistant role
  • 1+ years of experience working with at least one of the following:
  • stratas/property management groups,
  • insurance,
  • construction, carpentry or other trades
  • restoration
  • Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 40+ words per minute accurately
  • Strong administrative and clerical skills
  • Strong customer service skills
  • Ability to multitask and prioritize


  • Extended Health and Dental
  • Industry related Tuition Reimbursement
  • Employer matched RRSP plan
  • Advancement opportunities
  • Being part of a fantastic team who work hard but also become each other’s work family

If this sounds like an exciting opportunity for you, please apply today!

Surrey (Port Kells)