Junior Project Coordinator

Position: Junior Project Coordinator
Location: Coquitlam, BC
Status: Full-time, Permanent

Summary

The Junior Project Coordinator provides backup and overflow support to Call Centre/Front desk and Project Management teams

Duties and Responsibilities

Call Centre/Front Desk Support – approx. 25%

  • Provide overflow support for incoming calls; lunch-time/break relief
  • Receive new jobs via phone and email, assign to Project Management Teams
  • Provide support for Call Centre Client incoming calls
  • Time off relief for Receptionist

Project Management Teams Support – approx. 75%

  • Provide support with invoice preparation (with focus on Excel workbook drafting)
  • Receive new jobs via phone and email
  • Enter and maintain accurate and complete job file information and date milestones in our project management software and online communication platforms
  • Assign and send work orders to internal and external trades
  • Provide typing support including dicta-typing
  • Upload/send required job file documents upon approval
  • Time off relief for Project Coordinators
  • Perform all tasks in a timely manner with the aim to meet (or exceed) KPI’s

In addition to above, provide clerical support to Sr. Managers from time to time

Qualifications

Education and Experience

  • 2+ years of experience in an administrative or assistant role
  • 1+ years of experience working with strata claims and property management groups is considered beneficial
  • Experience in the construction, restoration, or insurance industry is considered beneficial
  • Post secondary education as it relates to the role is considered an asset
  • Strong computer skills including Microsoft Office suite (Outlook, Word, Excel) and the ability to type 40+ words per minute accurately
  • Strong administrative and clerical skills
  • Strong customer service skills
  • Ability to communicate effectively in English both verbally and in writing
  • Ability to deal with difficult customers/clients on the phone and defuse a situation
  • Ability to multitask and prioritize
  • Ability to work in a constant changing environment

Canstar Restorations offers competitive salary, health, dental and RRSP benefits with this position.  We also support going education and training.

 

Coquitlam, BC